Administrative Assistant

    Brecks Group

    Key Responsibilities:

    • Serve as source of information to the students, staff and researchers and faculty on policies, procedures, office activities and Kawader program specifics
    • Respond to general inquiries, application inquiries, resolve routine problems, and consult with supervisor or others, as needed, on more complex issues
    • Kawader recruitment: Screening of application via interfolio, shortlist CV’s for supervisor’s review
    • Responding to potential applicant inquiries
    • Schedule interviews and conduct regular updates on recruitment master-sheet Compose routine letters/presentations and correspondence for supervisor’s review and approval
    • Proofread documents for accuracy and completeness
    • Perform other general word processing and data entry duties
    • Create and update spreadsheets Schedule appointments, maintain individual and/or department calendar
    • Scheduling/logistical coordination of individual catchups with researchers Monitor activity of moderately complex department budgets and/or grants and maintain data on spreadsheets
    • Review expenses and invoices for accuracy, investigate discrepancies, and report results to supervisor
    • Keep track of OTPS expenses and overall Kawader Payroll/Budget for supervisor’s review
    • Update Kawader web pages
    • Utilize desktop publishing software to design and produce materials for the department (e.g. flyers and posters). Perform other clerical duties: photocopy and fax materials, process forms, maintain office files and records, pick up/deliver mail and materials, etc.
    • Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees.

    Qualifications:

    Required Education:

    • Bachelors Degree

    Required

    Experience:

    • 2 years or more within an office environment (ideally in an academic setting)
    • Fluency with MS Office (Power Point, Excel, Word, etc.)
    • Fluent with spreadsheet creation and analysis
    • Excellent verbal and written skills
    • Team player and works well under pressure and deadlines
    • Arabic speaking

    Other Benefits:

    • Insurance
    • Yearly flight Alowance
    • Food and Accommadation
    • Transport

    To apply for this job please visit www.brecksgroup.com.