Administrative Officer

    Last updated on September 30th, 2021 at 05:57 am

    Michael Page

    Job Description

    • Handling all administrative functions that require priority, answering and following up on calls/inquires, ordering supplies, bookkeeping and maintaining an accurate management system
    • Managing official & legal documentations with confidentiality and professionally
    • Reviewing important documents before finalization: proofreading and editing various reports, contracts, leases and correspondences
    • Overseeing all legal documents from banks and other official entities, while reviewing the eligibility of the terms or liaising with the legal department whenever necessary
    • Maintaining accurate license files and reports; such as updating license renewals and closures
    • Handling conflicting matters in a professional manner and following through on project deadlines punctually
    • Liaising with various departments and external entities such as legal consultants, banks to ensure the process is a smooth one
    • Maintaining both digital and physical archiving of documents and reports
    • Guaranteeing compliance in accordance to policies and procedures related to office administration
    • Assisting the company in all development plans in relation to investments that frequently produce greater and risk-adjusted returns in both – public and private markets
    • Supporting in meeting preparations, managing calls and emails – ensuring everyone involved are well prepared and ready for any scheduled meetings/appointments
    • Handling bank accounts and payment arrangements; ensuring all invoices, direct debits are paid are accurate and paid on time
    • Organizing daily checks of account reconciliations, accurate records of the organization and assisting in cash flow projections for the following months
    • Managing expectations and negotiations with service providers and vendors
    • Delegating work to other support staff whenever required
    • Assisting the Family office with necessary support or other ad hoc tasks

    The Successful Applicant


    • Minimum five years of administrative experience with a family office/ boutique investment firm
    • Candidate that is comfortable working in a small office and understands the demanding nature of a family office
    • Western qualified candidates prepared
    • Strong organizational skills: ability to multitask and have excellent attention to detail while doing it
    • Experience in managing vast ranges of administrative and executive support – without the requirement of supervision

    What’s on Offer

    The successful candidate for this role will be offered a competitive monthly salary. This is an exciting opportunity for an Administrative Manager to further progress their career with boutique investment firm in Dubai.

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