Operation Coordinator

    Last updated on September 30th, 2021 at 05:57 am


    Main responsibilities and tasks:

    • Act as the point of contact for internal and external clients
    • Handle office supplies and purchases & maintain office assets and their security
    • Prepare monthly documents like telephone bill claims, courier bill claim, office supplies invoices etc.
    • Coordinate with the Office Assistant for daily collection and distribution of couriers when required
    • Provide general administrative support: General office / reception administration including answering the phone, directing calls, taking messages and clerical support including mailing, scanning, faxing and copying
    • Handle office / building management related work
    • Oversee cleaning staff
    • Management and record keeping of couriers + third party shipments;
    • Open, sort and distribute incoming correspondence
    • Maintain & order office supplies
    • Schedule, book meetings, travels and appointments
    • Office Contracts & Renewals follow up
    • Coordinate IT matters
    • Update and handle invoices related to petty cash, cheque, and company card management
    • Coordinate and control payment of monthly office bills, i.e. rent, internet, hosting services
    • Hotel sourcing as well as coordinate international travel arrangements including processing of visas for international travel
    • Compile and edit presentation details alongside Senior Admin Assistant
    • Exercise judgment and make decisions to promote smooth workflow and prioritization for Drivers
    • Create, organize and manage various SharePoint sites and shared drives

    Candidate’s Profile:


    2+ years of hands on administrative support


    • Strong knowledge of English – Written and verbal
    • Excellent interpersonal and organizational skills:
    • Communication skills: Maintain fluid relations internally as well as externally
    • Analytical skills/attention to details: Deal with figures – expense notes, expense reports by being accurate and detail-oriented
    • Multitasking: Ability to successfully manage multiple, competing priorities to meet deadlines
    • Ability to work independently, as well as collaborate in a team environment
    • Reliability, flexibility, and approachability
    • Time management skills: Accurately estimate the action timeline and deliver it in the right time
    • Problem-solving skills: Always willing to find the appropriate solutions


    • High School degree; additional qualification as a Receptionist or Administrative assistant will be a plus
    • Proficiency in MS Office (MS Word, MS Excel ,MS Outlook and MS PowerPoint)

    Compensation and Benefits:

    • Office timings: Monday through Friday 9am to 6pm
    • Salary will depend on the candidate’s experience
    • Vacation days: 25 business days
    • Medical insurance fully paid
    • Annual Ticket

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    To apply for this job please visit www.genavcouae.com.