Administrative Assistant

Job Description The Administrative Assistant performs a variety of secretarial and administrative work for the department requiring initiative and independent judgment. The incumbent works independently under general direction, handles problems and non-routine situations and interpret guidelines and University and department procedures.

• Performs some or all of the duties listed below, as assigned.
• Performs a variety of administrative and/or secretarial support activities such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources.
• Assigns work to office staff and monitors its production.
• Prepares or directs preparation of minutes, notices, manuals, agendas, decrees and correspondence with all supporting documentation, requiring application of a specialized knowledge of the assigned function.
• Researches, summarizes and analyses information; compiles data to prepare special and recurring reports containing specialized information; selects relevant information from a variety of sources.
• Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.
• Types or word processes correspondence, reports or other documents from rough draft, corrects grammar, spelling and punctuation errors; edits wording without changing intended message.
• Corresponds with University and department staff answering queries and providing assistance to enhance customer service and unit workflow. Develops and maintains processes and procedures for handling customer matters.
• Takes minutes at meetings.
• Develops presentations for meetings.
• Schedule meetings.
• May handle petty cash.
• May assist the design, writing and editing of various documents and publications.
• May administer and provide training on databases or systems which support the unit.
• Other duties as assigned by immediate supervisor

Minimum Requirements

• Microsoft Office Suite
• Interpersonal skills
• Knowledge of one foreign language preferably English* Baccalaureate Degree / Higher Diploma
• 6 – 10 years relevant experience

Preferred Qualification

• Very good command of Arabic and English spoken and written
• Excellent command of IT skills and computer applications
• Priority will be for National applicants