HDR Architects
Job Overview
HDR Architects is seeking a Receptionist / Document Controller to combine professional front-office service with accurate document administration in Dubai. The role supports visitors and telephone enquiries while maintaining organized filing systems, document registers, submission records, and office correspondence. It is suitable for a detail-focused person who understands the importance of handling information carefully and ensuring that records can be located when needed. Experience in an architectural or engineering consultancy is an advantage.
Key Responsibilities
- Welcome visitors and clients and provide professional reception support in line with office procedures.
- Answer telephone calls, manage email correspondence, and direct enquiries to the appropriate team member.
- Maintain physical and electronic filing systems, registers, tracking logs, and document records.
- Prepare, organize, and monitor document submissions and keep the status of records up to date.
- Coordinate with project and administrative teams to support accurate, timely document circulation.
- Check documents for completeness and organize records so that information can be retrieved efficiently.
- Keep the reception area presentable and protect confidential or sensitive company information.
Requirements and Qualifications
- At least two years of UAE experience in reception and document control is required.
- A relevant diploma or bachelor’s degree is listed as an estimated qualification.
- Good English communication skills and a professional, client-friendly approach are important.
- Practical knowledge of Microsoft Office, email correspondence, document filing, tracking, and record management is required.
- Strong accuracy, organization, follow-up, and the ability to manage several tasks are expected.
- Experience in an architectural or engineering consultancy is an advantage.
Key Skills
- Reception and visitor coordination
- Document control and submission tracking
- Microsoft Office and email management
- Record accuracy, confidentiality, and organization
Employment Details
Employment type: Full Time. Location: Dubai, United Arab Emirates. Experience: Minimum 2 years of UAE experience in reception and document control. Qualification: A diploma or bachelor’s degree in Business Administration, Office Management, or a related field is listed as an estimated qualification. Compensation: AED 4,500–6,500 per month (estimated).
To apply for this job email your details to reception@hdr.ae
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