Administrative Coordinator (Finance & Operations)

Job Overview

A private investment firm based in the Dubai International Financial Centre is recruiting an Administrative Coordinator covering finance and operations. Reporting to a Director, the role supports corporate documentation, KYC records, expenses and invoices, compliance coordination, procurement, travel, calendars, and selected HR administration. The successful candidate will handle confidential information and work closely with senior management and external professional firms.

Key Responsibilities

• Prepare, organize, maintain, and archive KYC, legal, and corporate files, including contracts and service agreements.
• Process expense claims and invoices and provide financial information to external accountants and auditors.
• Coordinate with legal, accounting, and audit partners on filings, renewals, and regulatory compliance matters.
• Log requests from senior management and stakeholders, monitor progress, and follow up to ensure timely completion.
• Coordinate procurement, travel arrangements, meetings, calendars, and office logistics.
• Support HR administration, including onboarding records, employee files, leave administration, and insurance documentation.

Requirements and Qualifications

• Hold a bachelor’s degree in Finance, Accounting, Business Administration, or a related area.
• Have at least five years of experience in administrative coordination or operations, preferably in finance or investment.
• Have hands-on experience with KYC documentation and expense management.
• Be fluent in written and spoken Arabic and English.
• Be highly proficient in Microsoft Office, particularly Excel.
• Demonstrate strong organization, analysis, communication, and attention to detail.
• Maintain strict confidentiality when dealing with sensitive business and employee information.

Skills and Professional Competencies

This role requires sound judgment, reliability, document control, stakeholder coordination, and the ability to manage parallel deadlines. Experience supporting a financial or investment environment is relevant because the position links administrative work with compliance, accounting support, and corporate records.

Employment Details

The position is full-time and based in Dubai, United Arab Emirates. The employer is Confidential (Private Investment Firm – DIFC). The stated experience requirement is 5+ years in administrative coordination or operations. The qualification is Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. The published compensation is AED 10,000–15,000 per month. The position is full-time and based in DIFC, Dubai. The stated monthly salary is AED 10,000–15,000. The company is identified as a confidential private investment firm; the role reports directly to a Director.