Genfocus UAE
Job Overview
Genfocus UAE is looking for a Document Controller to support document management, invoicing, and administrative coordination in Abu Dhabi. The position involves organising electronic and paper records, preparing delivery notes and invoices, using Tally, and coordinating with testing engineers and clients. The successful candidate will help keep job documentation complete and make sure invoices, delivery records, and payment information are handled accurately.
Key Responsibilities
- Maintain organised files, documents, records, and electronic folders.
- Prepare and issue delivery notes accurately and within required timelines.
- Coordinate with testing engineers about job schedules, reports, and supporting documentation.
- Prepare invoices and assist with electronic-invoice generation and processing.
- Use Tally for invoicing, data entry, and transaction records.
- Assist with costing calculations, invoice checks, and client follow-up on outstanding payments.
- Coordinate document submission with clients and internal teams and maintain records of completed jobs, invoices, and payments.
Requirements and Qualifications
- Fluency in English and Hindi is essential.
- Hands-on experience with Tally and e-invoicing is required.
- Previous document-control, invoicing, or administrative coordination experience is preferred.
- Proficiency in Microsoft Excel, Word, and email communication.
- Basic accounting knowledge and numerical ability for costing and invoice preparation.
- Strong organisation, coordination, and communication skills with the ability to manage concurrent tasks and deadlines.
Skills
The role calls for accurate data entry, careful document version handling, and clear follow-up with clients and technical staff. Confidence using office software and maintaining structured records will help ensure documents can be located quickly and job files remain complete.
Working Approach
The Document Controller should be systematic and responsive, especially when work schedules, delivery notes, invoices, or reports need coordination across teams. It is important to check details before issuing documents and to keep a clear record of what has been sent, received, or remains outstanding.
Employment Details
Employment type: Full-time. Location: Abu Dhabi, United Arab Emirates. Experience: Document control, invoicing, or administrative coordination experience is preferred. Qualification: Not specified. Salary: AED 3,500–5,500 per month (estimated).
To apply for this job email your details to hr@genfocusuae.com
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