Office Admin & Executive Assistant (Front Desk)

Butler Engineering is hiring for the position of Office Admin & Executive Assistant (Front Desk) in Dubai, United Arab Emirates. This full-time opportunity is within the Fire Engineering & Life Safety Consulting sector and is suited to professionals who can contribute to day-to-day operations while maintaining high standards of quality, communication, accuracy, and service. The role provides an opportunity to work in a professional UAE environment and take responsibility for activities associated with the position.

The successful candidate will be expected to work in a structured and collaborative environment, coordinate effectively with colleagues and relevant stakeholders, and complete assigned duties within required timelines. Candidates should be able to demonstrate practical knowledge relevant to the role, a professional attitude, attention to detail, and the ability to adapt to changing priorities. Depending on the position, the role may involve customer interaction, technical coordination, documentation, teamwork, reporting, or operational follow-up. Applicants should carefully review the experience and qualification requirements before submitting their CV.

Key Responsibilities

• Manage front-desk activities and provide a professional first point of contact for visitors and callers.
• Support management with executive-assistance and administrative coordination duties.
• Assist Accounts, Human Resources, Sales, Project Coordination, and other departments with routine tasks.
• Maintain office records, correspondence, documents, schedules, and administrative files accurately.
• Coordinate internal communication and follow up on tasks across multiple teams.
• Learn the company’s services and operational processes to provide effective support to management and colleagues.
• Handle multiple priorities while maintaining confidentiality, accuracy, and professional communication.

In addition to the core duties listed above, the selected candidate will be expected to maintain professional standards, communicate clearly, follow company procedures, and cooperate with internal teams and external stakeholders where applicable. The role requires reliability and consistent follow-through. Candidates should be comfortable taking ownership of assigned work, escalating issues when necessary, and keeping relevant records or updates accurate. Strong organization is particularly important because the position may require handling several tasks or priorities at the same time.

Candidate Requirements

• Bachelor’s degree or diploma in administration or a related discipline.
• One to two years of UAE experience is required.
• Administrative and HR skills are important; accounting exposure is an advantage.
• Strong organization, multitasking, communication, and follow-up skills.
• Positive attitude, initiative, willingness to learn, and ability to work collaboratively.

Additional Candidate Profile

Applicants should demonstrate good interpersonal skills, professional conduct, and a willingness to work as part of a team. Strong written and verbal communication, practical problem-solving, and the ability to meet deadlines will be useful in this position. Candidates already familiar with UAE business practices, industry standards, or relevant systems may be able to adapt more quickly where such knowledge is applicable. The employer may assess candidates based on their experience, technical or functional knowledge, communication skills, availability, and ability to perform the responsibilities of the role.

The advertised salary is an estimated range where stated and may depend on experience, qualifications, and the employer’s final offer. Applicants should confirm employment terms directly with the hiring company. Candidates should submit an updated CV that clearly presents relevant experience, qualifications, skills, and current availability. Where the source specifies immediate joining or UAE experience, applicants should highlight this information clearly in their application.

How to Apply

Interested candidates should send their updated CV to [email protected]. Use the position title as the email subject where appropriate and make sure your CV contains accurate contact details and clearly explains your relevant experience. Applications should be sent directly to the email address provided in the original job source. Only shortlisted candidates may be contacted by the employer.