Huaxia Real Estate
A well-established real estate firm in Dubai is looking to add an Admin Coordinator to its team — someone who thrives on structure, enjoys juggling multiple moving parts, and already knows their way around the local property market. This isn’t an entry-level admin role; it’s a position for someone who has worked hands-on with Dubai real estate paperwork and can be trusted to keep it airtight.
You’ll sit at the intersection of the office’s documentation, compliance, and day-to-day coordination. Expect your calendar to be filled with contract preparation, broker liaison, RERA-related administration, and the kind of urgent, time-sensitive requests that come with the territory in property services. Reception cover and general office support will also fall under your remit when needed.
What you’ll be doing:
- Drafting and processing tenancy contracts, MOUs, and various broker documentation (including Contract A, B and F).
- Handling amendments, addendums, and other supporting paperwork tied to existing agreements.
- Preparing A2A agreements and NOCs, and keeping RERA Broker Card applications and renewals moving.
- Coordinating developer registrations and related NOC processing.
- Staying on top of internal WhatsApp groups and responding quickly to queries from colleagues and clients alike.
- Liaising closely with Relationship Managers and other teams to keep operations running smoothly.
- Keeping records accurate, complete, and filed on schedule.
- Jumping on urgent documentation needs, even outside standard hours when the business requires it.
- Covering front-desk and reception duties as required.
What we’re looking for:
- Direct, hands-on experience working within Dubai’s real estate sector — this is non-negotiable.
- Comfort navigating Property Finder, Bayut, and similar listing platforms.
- Solid grasp of RERA rules and standard Dubai real estate documentation.
- A track record of managing contracts, tenancy paperwork, NOCs, and broker-related processes.
- Sharp organisational instincts, a keen eye for detail, and the discipline to hit deadlines.
- Strong follow-up and coordination skills across departments.
- The flexibility to work independently under pressure and pitch in on urgent matters when they arise.
- Availability to start immediately.
To apply, send your CV to [email protected].
To apply for this job email your details to coordinator@huaxia.ae
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