Admin Secretary

Al Musahim Invest is seeking a highly organized, polished, and professional Admin Secretary to support its Abu Dhabi office operations. This position plays a central role in keeping the organization’s administrative engine running smoothly — managing correspondence, coordinating meetings, preparing documents, and ensuring a well-structured, responsive office environment.

The successful candidate will be a self-starter who can independently handle a broad range of secretarial tasks while maintaining accuracy, discretion, and excellent communication across all levels of the business. Strong English is essential; proficiency in Arabic would be a valuable added advantage. Please note that a valid EU passport with legal right to work in Europe is required for this role.

Key Responsibilities

• Manage all inbound and outbound office correspondence including emails, phone calls, and formal letters
• Draft and format professional business documents such as reports, letters, meeting minutes, and presentations
• Schedule and coordinate meetings, appointments, and executive or office-level calendars
• Maintain efficient physical and electronic filing systems to ensure document retrieval at speed
• Coordinate with internal departments and external clients on administrative matters
• Track pending tasks, follow up on outstanding items, and ensure nothing falls through the cracks
• Support day-to-day office operations and assist management and team members as required

Requirements

• Demonstrated experience as an Admin Secretary, Office Administrator, or similar role
• Proficiency in Microsoft Word, Excel, and Outlook
• Strong English communication skills — both written and verbal; Arabic is an advantage
• Excellent organizational skills with the ability to manage multiple priorities under pressure
• Valid EU passport with legal right to work in Europe is required
• UAE administrative experience is preferred

Salary: AED 4,000–6,000/month (Estimated)