Executive Assistant

Job Overview

Recruitlytics Inc. is seeking a professional Executive Assistant to support senior leadership in a remote role connected to Houston, Texas. The position focuses on calendar and meeting management, travel coordination, correspondence, confidential records, and follow-up on executive priorities. The successful candidate will be proactive, organised, and able to anticipate needs while handling multiple assignments discreetly. By keeping schedules, communications, and action items organised, the assistant will help leaders use their time effectively and ensure important commitments are not overlooked.

Key Responsibilities

• Manage executive calendars, schedule appointments, coordinate meetings, and arrange business travel when required.
• Prepare meeting materials, presentations, agendas, and supporting documents for executive discussions.
• Draft, proofread, and manage professional correspondence while maintaining consistent tone and accuracy.
• Screen calls, emails, and visitors, directing messages to the correct person and responding appropriately.
• Track deadlines, action items, and open tasks, following up with stakeholders to support timely completion.
• Maintain organised digital and physical filing systems and handle confidential information with discretion.

Requirements and Qualifications

• An Associate’s or Bachelor’s degree is preferred.
• Have one to two years of experience supporting executives or working in a senior administrative position.
• Be proficient with Microsoft Office and calendar management tools.
• Demonstrate excellent written and verbal communication skills.
• Have strong organisational ability, attention to detail, professionalism, and discretion.
• Be able to manage competing priorities and remain effective in a fast-paced remote environment.

Core Skills

Core skills include executive scheduling, document preparation, professional communication, travel coordination, confidentiality, prioritisation, follow-up, and strong ownership of routine administrative processes. The successful candidate should communicate clearly, follow through on commitments, and maintain accurate records while handling competing priorities.

Employment Details

Location: Remote (Houston, Texas, United States); Employment type: Full Time; Experience: 1–2 years supporting executives or working in a senior administrative role; Qualification: Associate’s or Bachelor’s degree preferred; Salary: USD 50,000–62,000 per year; This is a full-time, permanent remote position. The stated annual salary range is USD 50,000–62,000..