Graystone Capital
About the Role
Graystone Capital is seeking a highly organized bilingual Executive Assistant to support its C-Suite team in Dubai. The role combines executive scheduling, confidential administration, bilingual communication, meeting coordination, travel arrangements, and special-project support in a professional business environment. The position requires discretion, responsiveness, and excellent organization because the assistant will manage sensitive information and competing executive priorities. Bilingual communication is a central part of the role.
Position Details
- Employment Type: Full Time
- Industry: Administration / Executive Support / Financial Services
- Experience: Previous Executive Assistant Experience Preferred
- Qualification: Estimated: Bachelor’s Degree in Business Administration, Management, or a related field
- Salary: AED 10,000–15,000 (Estimated)
- Location: Dubai, United Arab Emirates
Key Responsibilities
- Manage executive calendars, schedules, priorities, and meeting commitments.
- Coordinate internal and external meetings across different time zones.
- Handle professional correspondence and provide English–Arabic administrative and translation support.
- Prepare agendas, presentations, briefing documents, meeting minutes, and follow-up actions.
- Arrange business travel and support corporate events and executive engagements.
- Maintain confidentiality of executive documents and sensitive business information.
- Communicate professionally with clients, partners, banks, government contacts, and internal stakeholders.
- Support special projects and strategic initiatives as assigned by executives.
Requirements and Skills
- Excellent written and spoken English and Arabic.
- Previous Executive Assistant experience is preferred.
- Strong organization, time management, communication, and problem-solving skills.
- Professional and discreet approach to confidential information.
- Ability to prepare high-quality reports, presentations, and executive documents.
- Strong knowledge of calendar management, meeting coordination, and executive administration.
Ideal Candidate
The ideal candidate should be dependable, organized, and comfortable taking ownership of assigned responsibilities. Strong communication and teamwork skills are important, along with the ability to prioritize work, maintain accurate records, and meet operational or reporting deadlines. Candidates should be able to work professionally with colleagues, customers, managers, or other stakeholders relevant to the position.
Application
Interested candidates should submit an updated CV highlighting relevant experience, qualifications, and skills for the position. Applicants should ensure their contact details and employment history are current and clearly presented when applying.
To apply for this job email your details to s.a@graystonefs.com
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