Administrative Assistant

    • Full Time
    • Al Ain

    Administrative Assistant

    Job Description The Administrative Assistant performs a variety of secretarial and administrative work for the department requiring initiative and independent judgment. The incumbent works independently under general direction, handles problems and non-routine situations and interpret guidelines and University and department procedures.

    • Performs some or all of the duties listed below, as assigned.
    • Performs a variety of administrative and/or secretarial support activities such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources.
    • Assigns work to office staff and monitors its production.
    • Prepares or directs preparation of minutes, notices, manuals, agendas, decrees and correspondence with all supporting documentation, requiring application of a specialized knowledge of the assigned function.
    • Researches, summarizes and analyses information; compiles data to prepare special and recurring reports containing specialized information; selects relevant information from a variety of sources.
    • Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.
    • Types or word processes correspondence, reports or other documents from rough draft, corrects grammar, spelling and punctuation errors; edits wording without changing intended message.
    • Corresponds with University and department staff answering queries and providing assistance to enhance customer service and unit workflow. Develops and maintains processes and procedures for handling customer matters.
    • Takes minutes at meetings.
    • Develops presentations for meetings.
    • Schedule meetings.
    • May handle petty cash.
    • May assist the design, writing and editing of various documents and publications.
    • May administer and provide training on databases or systems which support the unit.
    • Other duties as assigned by immediate supervisor

    Minimum Requirements

    • Microsoft Office Suite
    • Interpersonal skills
    • Knowledge of one foreign language preferably English* Baccalaureate Degree / Higher Diploma
    • 6 – 10 years relevant experience

    Preferred Qualification

    • Very good command of Arabic and English spoken and written
    • Excellent command of IT skills and computer applications
    • Priority will be for National applicants

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