Job Title: Admin Officer / Admin Assistant
Company: Confidential
Location: Dubai, United Arab Emirates
Industry: General Trading / Export / Import
Department: Administration
Employment Type: Full-time
Salary: AED 4,500 – 6,000 monthly
Nationality Preferred: Indian, Filipino
Experience Required: 2–4 years
Education: Any Bachelor’s Degree
Job Overview:
Seeking a proactive and reliable Admin Officer to support the HR Manager in various HR, administrative, and personal assistance tasks related to senior management. The candidate should be well-organized, discreet, and capable of handling a fast-paced workload.
Key Responsibilities:
1. Personal Assistance:
- Perform confidential and administrative tasks on behalf of HR Manager and senior management
2. Employee Records & Compliance:
- Manage attendance and emails for local staff
- Maintain and organize employee files for inspection readiness
3. Medical Insurance Claims:
- Process and follow up on medical claims for senior management staff
- Maintain updated records of claims (submitted, settled, pending)
4. House Helpers Coordination:
- Monitor attendance and leaves of household staff
- Coordinate daily needs and schedules
5. Maintenance & Utilities:
- Handle maintenance issues in management-owned properties
- Process utility bill payments and maintain related follow-ups
6. Admin & PRO Coordination:
- Support PRO-related tasks
- Handle day-to-day administrative duties
7. Insurance Administration:
- Assist in managing office and warehouse insurance matters
Candidate Profile:
- Strong organizational and multitasking skills
- Effective communication and follow-up ability
- High level of discretion and confidentiality
