Administrative Assistant

    Administrative Assistant

    Job Summary

    The purpose of this role is to effectively manage correspondence, documentation, filing and other affairs of the College/Department, in general.

    • Attends to walk-in clients and phone calls for the department/college and screening them before forwarding.
    • Reviews all incoming correspondence in all forms, electronic and others, before forwarding to the relevant personnel in the department/college.
    • Proactively reminds and supporting the department/college in tasks and follow up for completion as per targets.
    • Coordinates the process of distributing internal documents to other departments/college
    • Administers schedules and other messages to the students
    • Delivers messages from all faculty in the college to targeted recipients
    • Coordinates with students, suppliers, and subcontractors in matters related to the department/college.
    • Files documents appropriately, both in the electronic and other forms.
    • Provides secretarial support to the College and its staff, including, but not limited to:
    • Arranging travel and accommodation
    • Preparing presentations
    • Drafting letters
    • Compiling reports
    • Arranging meetings within the University and outside
    • Creating agenda and minutes of meeting
    • BRF follow up
    • Following up for actions

    Required Qualifications

    • Committed, Organized, Time management, Able to work under pressure.
    • Excellent IT skills in MS Word, Excel and Power point
    • English is a must, Arabic is preferred
    • Diploma or equivalent
    • 2-3 years’ Experience as Admin Assistant
    • Experience as an Administrative Assistance in educational field Higher education experience highly preferred

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