Office Administrator

Industry: Administration / Corporate Services / Office Operations

Employment Type: Full Time

Experience: Proven experience in administrative or executive support roles

Qualification: Bachelor’s Degree or Diploma in Business Administration, Office Management, or related field

Salary: AED 4,000 – 7,000 (estimated)

Location: Dubai, United Arab Emirates

Job Overview

A Dubai-based organization is seeking a highly organized and professional Office Administrator to support senior management and ensure smooth office operations. This role combines executive support, communication management, and administrative coordination in a fast-paced corporate environment.

Key Responsibilities

Executive Support & Scheduling

• Manage the Division Manager’s calendar, meetings, and appointments
• Coordinate logistics for internal and external meetings
• Anticipate and resolve scheduling conflicts

Communication & Correspondence

• Act as a liaison for internal and external communications
• Screen calls, manage emails, and prioritize correspondence
• Draft and send professional emails and official documents

Administrative Support

• Prepare reports, presentations, and business documents
• Handle data entry, documentation, and general admin tasks
• Provide additional operational support as needed

Records & Documentation Management

• Maintain organized filing systems (digital and physical)
• Ensure accuracy, confidentiality, and compliance of records
• Handle sensitive information with discretion

Operational & Process Support

• Improve office procedures and administrative systems
• Ensure adherence to company policies and workflows

Lead & Client Management

• Manage incoming leads from Meta platforms (Facebook, Instagram)
• Maintain lead records and follow-ups
• Communicate with clients and coordinate internally

Requirements

• Experience in office administration or executive support
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office and digital tools
• Ability to handle confidential information responsibly
• Experience with CRM or lead management systems is an advantage

Preferred Attributes

• Proactive and self-motivated approach
• Strong interpersonal and customer service skills
• Ability to work efficiently in a fast-paced environment

Opportunity

This role offers a stable and professional work environment with opportunities to develop administrative and executive coordination skills.

How to Apply

Interested candidates can apply by sending their resume.