Office Purchaser / Administrator

Job Overview

Position: Office Purchaser / Administrator
Location: Mafraq, Abu Dhabi
Nationality: Indian
Experience Required: 2-3 years
Key Requirement: Good knowledge of purchase/administration

Detailed Job Description

The Office Purchaser / Administrator is responsible for a wide range of duties that combine procurement expertise with administrative skills. Here’s what you can expect in this role:

1. Procurement Management:
   • Source and purchase office supplies, equipment, and services
   • Negotiate with vendors to ensure cost-effective purchasing
   • Maintain relationships with suppliers and service providers
   • Manage inventory and stock levels
2. Administrative Duties:
   • Handle general office administration tasks
   • Organize and maintain filing systems
   • Coordinate meetings and manage calendars
   • Prepare and process expense reports
3. Financial Responsibilities:
   • Process invoices and maintain financial records
   • Assist in budget preparation and tracking
   • Reconcile purchase orders with invoices
4. Compliance and Reporting:
   • Ensure adherence to company purchasing policies and procedures
   • Generate regular reports on purchasing activities and expenditures
   • Maintain accurate records of all transactions
5. Communication and Coordination:
   • Liaise between departments to understand and fulfill purchasing needs
   • Communicate effectively with suppliers, staff, and management
   • Coordinate deliveries and resolve any issues with orders

Job Requirements

To excel in the role of Office Purchaser / Administrator, candidates should possess:

1. Educational Background:
   • Bachelor’s degree in Business Administration, Supply Chain Management, or a related field
   • Additional certifications in procurement or office administration are a plus
2. Experience:
   • 2-3 years of experience in a similar role
   • Previous work experience in the UAE is highly desirable
3. Skills and Knowledge:
   • Strong understanding of procurement processes and best practices
   • Proficiency in office administration techniques
   • Excellent organizational and time management skills
   • Strong negotiation and communication abilities
   • Proficiency in Microsoft Office Suite, especially Excel
   • Knowledge of ERP systems and procurement software
4. Language Skills:
   • Fluency in English is essential
   • Knowledge of Arabic is a significant advantage
5. Personal Attributes:
   • Detail-oriented with a strong focus on accuracy
   • Ability to multitask and work under pressure
   • Proactive problem-solving skills
   • Strong ethical standards and integrity