Administrative Assistant

The Dreams boat company

We are Marine Tours operation company working within The GCC. we are offering our clients a new concept allows families, couples, and small groups to enjoy unprecedented experience with a private short coffee trip with some of the most interesting and exciting on-water sightseeing experiences. * The boats are 5 meters long and 2.5 meters wide driven by professional skippers * The boats are designed to give the clients a feel of a modern coffee shop in plain air

we are Looking for Administrative Assistant

Responsibility :

  • Manage the day-to-day business operations of the office and report directly to the manger
  • Respond to customer inquiries via telephone or email, direct referrals, and take appropriate action as directed by the Sales Team
  • Liaise between the sales team, boats personnel and the client to provide the most suitable service
  • Process boats bookings, create Sales Order in the ERP system and coordinate the booking details to the customer
  • Perform tele sales and coordinate with the boat captain the scheduled charter trip details
  • Create and distribute trip sheets, receive feedback forms and coordinate contract rates with agents
  • Liaise with external suppliers to ensure an efficient and timely delivery of services to satisfy client needs
  • Follow-up collections of account receivables from the customer
  • Coordinate with Accounts the settlement of any outstanding collectibles or payment for the third party supplier
  • Meet and greet with clients to meet various needs
  • Manage database of leads, contacts, companies, prospects, bookings, and sales activities
  • Manage telephone calls and determine level of access to appropriate personnel
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
  • Perform basic Human Resources such as screening CVs, scheduling interviews, safekeeping of employee records and processing staff medical insurance
  • Perform general office administrative duties such as ordering supplies, maintaining records management systems, typing, data encoding, scanning and routing correspondence
  • Maintain sufficient inventory of office supplies; arrange for maintenance and boats provisions and repair of office equipment
  • Attend to office guests and assist other staff with their tasks when necessary

skills :

· Interpersonal and communication skills

Customer service skills

Organization and multitasking

Computer skills

Candidate inside UAE only can apply

you can send your cv directly on WhatsApp 0503021732

Contract length: 12 months

Expected Start Date: 21/09/2021

Job Types: Full-time, Contract

Salary: AED4,000.00 – AED5,000.00 per month

Experience:

  • administrative assistant: 3 years (Preferred)

Language:

  • Arabic (Preferred)

To apply for this job please visit ae.indeed.com.