Admin Officer

Industry

Advertising / Signage / Branding Solutions

Employment Type

Full Time

Location

Abu Dhabi, United Arab Emirates

Salary

AED 5,000 – 10,000 (Estimated)

Company

Arch & Art Advertising Boards LLC

Qualification

• Bachelor’s Degree in Business Administration

Experience

• 1–3 years of experience in Administration, Office Management, or a related field

Job Description

Arch & Art Advertising Boards LLC is seeking a proactive and organized Admin Officer to support its daily administrative operations in Abu Dhabi. The company specializes in premium advertising, signage, fabrication, and branding solutions across the UAE.

The successful candidate will play a vital role in maintaining smooth office operations, coordinating administrative activities, managing documentation, and supporting management with various operational requirements. This position is ideal for professionals who excel in organization, multitasking, and office coordination within a fast-paced business environment.

Key Responsibilities

Office Administration

• Manage day-to-day office administration activities
• Ensure smooth and efficient office operations
• Monitor office supplies and coordinate replenishment when required
• Support overall office functionality and workflow management

Documentation & Record Management

• Handle correspondence, filing, and document management activities
• Maintain organized physical and digital filing systems
• Ensure accurate record keeping and document tracking
• Manage confidential company records and administrative files

Scheduling & Coordination

• Coordinate meetings, appointments, and office schedules
• Assist management with calendar management and administrative planning
• Arrange meeting logistics and prepare required documentation
• Support communication and coordination between departments

Vendor & Procurement Support

• Assist with vendor coordination and supplier communications
• Support office procurement activities and purchasing requirements
• Maintain records related to office expenses and procurement documentation
• Coordinate service providers and external vendors when necessary

Administrative Reporting

• Support HR and management teams with reports and documentation
• Prepare administrative reports, records, and summaries
• Assist in maintaining operational documentation and compliance records
• Ensure timely submission of administrative information when required

Requirements

Educational Qualification

• Bachelor’s Degree in Business Administration

Professional Experience

• 1–3 years of relevant experience in administration or office management
• Experience in a corporate, advertising, or service-based environment is an advantage

Core Competencies

• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Ability to manage multiple responsibilities simultaneously
• Strong problem-solving and coordination abilities
• Professional approach to handling confidential information

Communication Skills

• Excellent written and verbal communication skills
• Strong interpersonal and coordination abilities
• Ability to communicate effectively with internal teams and external stakeholders

Required Knowledge

Administration & Office Management

• Office Administration Procedures
• Administrative Support Functions
• Office Operations Management
• Business Communication Practices

Documentation & Records

• Document Management Systems
• Filing and Record-Keeping Procedures
• Data Organization and Tracking
• Confidential Information Handling

Coordination & Reporting

• Scheduling and Coordination
• Meeting Management
• Administrative Reporting
• Record Maintenance and Documentation

Technical Skills

• Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)
• Office Productivity Tools
• Data Entry and Administrative Software
• Digital Documentation Systems

Ideal Candidate Profile

• Organized, dependable, and detail-oriented professional
• Able to work efficiently in a fast-paced environment
• Strong multitasking and prioritization abilities
• Proactive and solution-focused mindset
• Committed to maintaining professionalism and operational efficiency

How to Apply

Interested candidates may apply by sending their updated resume.