Executive Secretary HR Administrator & Receptionist

ALA Group is looking for a proactive, highly organized Executive Secretary / HR Administrator & Receptionist to join its Jebel Ali Freezone South, Dubai team in a multi-faceted role combining executive support, HR administration, and front desk operations.

Immediate joiners are strongly preferred, and preference will be given to female Filipino (Kabayan) candidates. The role requires excellent discretion, multitasking ability, and proficiency in UAE visa and immigration processes.

What you’ll do:

• Manage management calendars, appointments, and meeting schedules
• Process international visa applications (USA, UK, Canada, South Korea, Japan, Schengen)
• Arrange business travel including flights, hotels, and travel coordination
• Draft professional emails, reports, letters, and official correspondence
• Maintain employee records, HR documentation, attendance, and leave records
• Support recruitment by scheduling interviews and coordinating with applicants
• Process employment visas, renewals, Emirates ID applications, and medical fitness appointments
• Manage medical insurance enrollment, renewals, and claims
• Ensure compliance with UAE Labour Law and company policies
• Oversee office supplies, vendor coordination, and utility bill payments

What you’ll bring:

• 2–5 years of UAE experience in HR, administration, or executive secretarial roles
• Excellent written and verbal communication skills
• Strong organizational, time management, and multitasking abilities
• High level of professionalism and confidentiality
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Immediate availability preferred; female Filipino candidates preferred