Junior Assistant (CEO Support)

A fast-growing investment firm based in the prestigious Dubai International Financial Centre (DIFC) is seeking a sharp, adaptable, and highly organised Junior Assistant to provide dedicated and wide-ranging support to its CEO. Recruited through Marcilly Recruitment Ltd, this role sits right at the heart of a dynamic and entrepreneurial organisation where no two days are the same and your ability to think ahead, stay composed under pressure, and manage competing priorities will be your greatest asset.

Working closely alongside the Senior Executive Assistant, you’ll blend business and personal support seamlessly — from managing a complex executive diary and coordinating international travel to supporting finance administration and liaising with household staff. This is an excellent launchpad for an ambitious early-career professional who wants meaningful exposure to senior executive operations within a high-calibre DIFC investment environment.

Key Responsibilities:

• Manage the CEO’s diary, appointments, and daily schedule proactively, anticipating conflicts and prioritising commitments in line with business objectives.
• Handle inbox management and professional correspondence on the CEO’s behalf, drafting responses and flagging priority items for attention.
• Coordinate complex international travel arrangements end-to-end — flights, hotels, visas, ground transportation, and detailed itineraries — ensuring every trip runs without a hitch.
• Prepare high-quality presentations, briefing documents, board packs, meeting agendas, and other business materials to a professional standard.
• Support finance administration tasks and related documentation as required by the CEO and Senior Executive Assistant.
• Provide personal lifestyle assistance including running errands, managing personal shopping, and coordinating family-related logistics and appointments.
• Research, plan, and organise personal and family travel arrangements, including leisure trips and accommodation bookings.
• Liaise with household staff and assist with occasional recruitment, onboarding, and scheduling for household positions.
• Manage household utilities, insurance policies, bill payments, and other domestic administrative requirements.
• Support the Senior Executive Assistant with a wide variety of CEO administrative projects and ad hoc tasks as business priorities evolve.

Requirements & Skills:

• 1–3 years of experience in an Executive Assistant, Personal Assistant, Chief of Staff support, or similar senior administrative role.
• Comfortable and confident working in a fast-paced, entrepreneurial environment where priorities shift quickly and discretion is paramount.
• Exceptional organisational skills and meticulous attention to detail — you notice what others miss.
• Outstanding written and verbal communication skills in English; additional languages are an advantage.
• Flexible, resilient, solutions-oriented, and capable of managing multiple responsibilities simultaneously without losing composure.
• Bachelor’s Degree or Diploma in Business Administration, Management, or a related field preferred.

Employment Type: Full Time  |  Industry: Investment | Financial Services | Executive Support
Salary: AED 20,000 – 25,000/month  |  Location: DIFC, Dubai, UAE
Apply by sending your CV to: [email protected]